Ms Word Options in Details

Ms Word Options in Details

Microsoft Word 2007 / 2010 / 2013

(Practical)

New: To Create A New Document.

Steps: Office Button – New – Blank Document - Create.

 

Open: To Open An Existing File

Steps: Office Button – Open – Select Any File – Open.

 

Save: To Save Or Modify A File.

Steps: Office Button – Save – File Name – Save.

 

Save As: To Create Another Copy Of The File.

Steps: Office Button – Save As -  Any Name – Save .

 

Save As Webpage: To Save And Publish In Internet As A Webpage.

Steps: Office Button – Save As Webpage – Any Name – Save.

 

Webpage Preview: To View The Page As An Internet Page.

Steps: File – Web Page Preview.

 

Page Setup: To Set The Page To Make Some Print Out.

Steps: File – Page Setup – Page – Portrait/Landscape – Margin – Top = Bottom = Left = Right = 1” – Ok.

 

Print Preview: To View The Page Before The Print Out

Steps: Office Button – Print -  Print Preview.

 

Print: To Make Printouts On The Page.

Steps: Office Button – Print – Number Of Copies – Print.

 

Send : To Send The Data To Another Microsoft/Internet Application.

Steps: Office Button – Send  – Email.

 

 

 

 

Properties: To Get The General Information About The Files.

Steps: Office Button – Prepare – Properties –  General/Summery/Statistics/Content – Ok.

 

Exit : To Close Microsoft Word.

Steps: Office Button – Exit.

 

Close:  To Close File.

Steps: Office Button  – Close

 

Undo: One Step Backward.

Steps:  Quick Toolbar– Undo.

 

Repeat/ Redo: One Step Forward.

Steps: Quick Toolbar – Repeat/ Redo.

 

Home

 

Font: To Change The Letter Style , Size, Space &  Effect.

Steps: Select The Line – Format – Font – Select The Style – Ok.

 

Cut: To Cut And Paste The Cell Value To The Desired Cell. Once You Cut An Object You Can

Paste It Many Times If It Is Available On Clipboard.

Steps: Select The Cells – Home – Cut – Select The Position – Edit – Paste.

 

Copy: To Create Another Copy Of The Same Text. Once You Cut An Object You Can Paste It Many Times If It Is Available On Clipboard.

Steps: Select The Cells – Home – Copy – Select The Position – Edit – Paste.

 

Paste: After Cut Or Copy You Can Get The Result With The Paste.

Steps: Home – Paste.

 

Office Clipboard: To Copy Multiple Objects Within A Clip Board.

Steps: Home – Office Clipboard – Edit – Copy.

 

Paste Special: To Convert Any Text To Picture.

Steps: Home – Copy – Edit – Paste Special – Select Picture – Ok.

Text Wrapping – Through – Now You Can Rotate The Text(Picture)

 

 

Clear Formatting: To Erase The Formats Or Content (Text).

Steps: Select The Text – Home –  Clear – Format/Content.

 

Find: To Search Some Values.

Steps: Home – Find – Write The Word To Be Found – Find Next.

 

Replace:  To Change A Value With Another Value.

Steps: Home – Replace – In Find What ( The Word To Be Replaced) – In Replace With ( The Word With Which It Will Be Replaced) – Replace.

 

Select All:  To Select The Whole Document.

Steps: Home – Select All.

 

Goto: To Move To Desired Position.

Steps: Ctrl+G – Select  Line- Give The Line No – Ok.

 

 

View

 

Normal/Web Layout/Print Layout/Out Line/ Reading Layout:   To View  The Page As In Different Layouts.

Steps: View - Normal/Web Layout/Print Layout/Out Line/ Reading Layout.

 

Ruler: To Activate Or Deactivate The Rulers.

Steps: View – Ruler.

 

Document Map: To View The Chapters In Left side Window Pane.

Steps: Write Three Paragraphs – Name As Chapter1, Chapter2, Chapter3 – Change Them To Heading 1 – View – Document Map.

 

Thumbnail: To View The Pages As Thumbnails.

Steps: View – Thumbnail .

 

Zoom: To Enlarge Or Shrink The View According To Your Need.

Steps: View – Zoom – Set Zoom Percentage  - Ok

 

Full Screen: To View The Full Screen Preview.

Steps: View – Full Screen – Close .

 

New Window : To Create A New Window.

Steps: View – New Window.

 

Arrange: To Arrange All Open Document In A Order.

Steps: View – Arrange – Ok.

 

Split/Remove Split Window: To Divide Window Into Two Parts.

Steps: View – Split Window/ Remove Split Window.

 

 

Review

 

Markup: To View The Hidden Comments.

Steps: View – Markup.

 

Comment: To Pass A Remark On Any Selected Text.

Steps: Select The Text – Reference – Comment – Write Some Text – Click On Page.

 

Insert

 

Break: To Get Another Page.

Steps: Insert – Break – Page Break – Ok.

 

Clip Art: To Insert A Saved Pictures From Microsoft Office Package.

Steps: Insert – Clip Art – Write The Category – Search – Click On The Pictures.

 

From File: To Insert The Pictures From Any Drive.

Steps: Insert– From File Select The Drive – Select The Folder – Select The File – Insert.

 

Word art: To Insert Some Stylist Text.

Steps: Insert – Word art – Select Any Style – Type Your Text – Ok.

 

Scanner Or Camera: To Get Picture From Scanner Or Camera.

Steps: Insert – Scanner Or Camera – Select The Source – Get Picture.

 

Smart Art: To Represent  The Data In A Special Way.

Steps: Insert – Organization Chart – Ok.

 

Auto shapes: To Insert Some Special Shapes.

Steps: Insert – Auto Shapes.

 

Chart: Visual Representation Of The Data.

Steps: Insert – Chart – Now Enter The Data – Click On Outside. 

 

Objects: To Insert Any Object From Any  Other Application.

Steps: Insert – Objects – Select The Application E.G Bitmap Image – Ok.

 

Bookmark: To Name The Paragraphs.

Steps: Select The Paragraph – Insert – Bookmark – Name – Add.

 

Hyperlink: To Create A Link Between Two other Files.

Steps: Select The Cell – Insert – Hyperlink – Select The File – Ok.

 

Header And Footer:  To Write Some Text In The Margin Area. Once You Write The Text,The Text Will Be Copied To The Next Page Automatically.

Steps: Insert – Header & Footer – Write The Text – Close.

 

Page Numbers: To Insert The Page Numbers On The Pages.

Steps: Insert – Page Numbers – Selct The Position As Center And Header – Format – Select The Style – Ok – Ok.

 

Date And Time : To Insert The Current Date And Time .

Steps: Insert – Date And Time – Select Any Format – Ok

 

Symbol: To Insert Special Signs Into The Pages.

Steps: Insert – Symbol – Select The Symbol – Insert.

 

Reference

 

Footnote: To Insert Some Important Line At The Bottom Of The Document.

Steps: Select The Text –  Reference– Footnote – Apply.

 

Caption: To Denote A Picture With Its Reference Name As Figure.

Steps:  Reference – Caption – Ok.

 

Cross Reference: To Activate The Captions.

Steps: Reference – Cross Reference – Select The Figure – Select  - Insert – Close.

 

Index &  Table: To Make The Table Of Content Or Word Reference In Page.

Steps: Create Three Chapters In Different Pages – Convert Its Heading As Heading1 –  Reference – Index & Table – Table Of Content – Style As Fancy – Ok.

Reference – Index &  Table – Mark Entry – Select The Word – Mark.

Reference – Index &  Table  - Select The Style – Ok.

 

 

 

Paragraphs: To Arrange The Paragraphs According To The Requirement.

Steps: Page Layout – Alignment=“Justify” – First Line =“0.5” – Spacing 18/18 – Line Spacing =“Double” – Ok.

 

Columns: To Divide The Page With Columns.

Steps: Page Layout – Column – Select The Numbers Of Columns – Ok

 

Tabs: To Set The Tab Key As Your Requirement.

Steps: Double click on Rular - Write The Tab Stop As “1 Inch”  - Set -    “3 Inch” - Set  - “3.5 Inch” – Set – Ok.

 

Drop Cap:   To  Capitalize The First Letter Of The Paragraph.

Steps:  Insert - Drop Cap- Select The Line To Be Dropped = 3 =Ok.

 

Text Direction: To Change The Direction As Vertical Or Horizontal

Steps: Take A Text Box – Format –  Text Direction - Select The Direction -  Ok

 

Change Case : To Change The Case Of The Letters.

Sentence Case : First Letter Of The Sentence Is Capital.

 

Lower Case : All Letters In Small Letters.

 

Upper Case : All Letters In Capitals.

 

Title Case : All First Letter Of The All Word.

 

Toggle Case : To Change The Letters In Reverse Case.

Steps: Select The Text – Home– Change Case – Select The Case – Ok

 

Background:  To Change The Background Color Of The Document.

Steps: Page Layout – Page Color – Choose A Color – Ok.

 

Theme: To Change The Color Themes Of The Page.

Steps: Page Layout – Select – The Theme – Ok

 

Style And Formatting: To Change The Style Of The Text.

Steps: Select The Text – Format – Style And Formatting – Select The Style – Ok.

 

 

Spelling And Grammar : To Check The Grammar And Spelling Of The Sentence.

Steps: Review – Spelling And Grammar – Select The Correct One – Change/Ignore.

 

 

Research: To Check The Meaning Of The Selected Word.

Steps: Select The Word – Review – Research.

 

Thesaurus: To Find The Meaning:

Steps: Review – Language – Thesaurus.

 

Word Count: To Count The Words, Characters, Lines Etc.

Steps: Tools – Word Count – Ok

 

Auto Summarize: To Make Summery Of Any Text.

Steps: Tools – Auto Summarize – Select  New Document – Ok.

 

Track Changes: To Add Protection To The Document.

Steps: Review – Track Change. If You Want To Reject The Changes : Reject Change In Toolbar.

 

Protect Document: To Protect The Document/Track Change With Password.

Steps: Tools – Protect Document – Select Track Change / Fill In The Forms – Write The Password –

Reenter The Password Again Ok. For File Password: File – Save As – Tools – Security Option – Password To Open – Write The Password – Re Enter The Password Again – Save.

 

 

Letter And Mailings:

Mail Merge Wizard: To Merge Two Different Document And Create Multiple Pages.

Steps: Write A Letter – Tools – Letter & Mailings -  Mail Merge Wizard –Next – Next - Type A New List – Create – Enter The Form For 3 -4 Entries – Close  - Any Name – Save – Ok – Next – More Items – Insert The Field – Close – Next  - Next – Edit Individual Letter – All – Ok.

 

Envelops And Labels: To Make And Print Envelops.

Steps: Tools – Letter And Mailings – Envelops And Labels – Enter The Delivery Address – Enter The Senders Address. Add To Comment.

 

Letter Wizard: To Create A Letter With Predefine Style And Format.

Steps: Tools – Letter And Mailings – Letter Wizard – Date Line – Contemporary Letter – Semi Block – Recipient Info – Recipient’s Name – Delivery Address – Other Element – Subject – Write The Subject – Sender Info – Sender’s Name – Sender’s Address – Select The Closing – Ok.

 

Macro: To Record Some Steps According To Your Need.

Steps: View – Macro – Record New Macro – Button – Click on Macro Number – Add - Modify Selection – Name – Give Any Name – Change Button Image – Add Any Button Image – Close – Wirte Some Lines – View - Stop Recording.

 

Now You Can Click On The Macro Created On The Tool Bar.

 

Steps: View– Macro Record New Macro – Keyboard – Select Any Key With ‘Alt’ Key – Assign – Do Some Steps – Stop Recording.

 

Now You Can Press The Key With Alt Key To Get The Result.

 

Auto Correct : To Make Some Automatic Correction The Text.

Steps: Tools – Autocorrect – Write Some Wrong Spelling – Press Tab- Write The Correct Spelling – Add –Ok.

 

 

Draw Table: To Draw   A Table Manually With Row And Columns.

Steps: Insert – Draw Table – Draw The Table With Pencil.

 

Insert : To Insert The Table / Row /Column Etc

Steps: Select The Position – Table Tools – Layout -  Insert – Write The Column Nos And Row Nos – Ok.

 

Delete: To Delete The Table / Row / Column Etc.

Steps: Select The Table/Row/Column – Table – Delete – Table/Column/Row.

 

Select: To Delete The Table / Row / Column Etc.

Steps: Select The Table/Row/Column – Table Tools – Layout -   – Select – Table/Column/Row.

 

Merge Cell: To Merge Two Different Cells Into One.

Steps: Select Two Cells –  Table Tools – Layout -   – Merge Cell.

 

Split Cells: To Divide The Cells.

Steps: Select The Cell – Table Tools – Layout -  – Split Cells – Write Row Nos And Column Nos – Ok.

 

Split Table: To Divide The Table Into Two Parts.

Steps: Select The Position – Table Tools – Layout -  – Split Table.

 

Auto Format: To Apply Some Style.

Steps: Select The Table – Table Tools – Layout -  – Auto format – Select The Style -  Ok.

 

Auto fit: To Adjust Cells And Tables As On The Writing Space.

Steps: Select The Table – Table Tools – Layout -   Auto Fit – Auto fit To Content / Window.

To Equalize All Rows And Columns: Select The Table – Table Auto fit – Distribute Row Evenly/Column Evenly.

 

Convert: Either You Can Convert A Table From Text  Or Text To Table.

Steps: Select The Text/Table – Table Tools – Layout -  – Convert – Table / Text.

 

Sort: To Arrange The Data In Ascending Or Descending Order.

Steps: Select The Column – Table Tools – Layout -  – Sort – Select The Field – Ok.

 

Formula: To Add Some Values In Msword.

Steps: Select The Cell – Table Tools – Layout -  – Formula – Write ‘Sum(Left)’ – Ok.

 

Cell Properties: To Centralize The Cell Values.

Steps: Select The Cell – Table Tools – Layout -  – Cell Properties – Cells - Center – Ok.